Dear Colleague,

As you may be aware, on 5 October we are moving from Cedar to a new SAP S/4HANA finance system – a major milestone in modernising our finance services and a top priority for our Co-op. There’s no change to how you submit or approve expenses after SAP go-live – you’ll submit and approve expenses in P2D as normal.

P2D: Temporary system downtime while we switch to SAP

While we switch to SAP, there’ll be a short period of downtime, so please plan ahead.

• Claims approved in line with our expenses policy before 5pm, Tuesday, 30 September – will be included in the payment run on Friday, 3 October.
• Claims approved after 5pm, Tuesday, 30 September - will be included in the payment run on Monday, 13 October.

Important reminders:

• Attach receipts and check your location details to avoid delays.
• Your claim submission date still counts even if you submit a claim during the temporary system downtime period.

Any questions?

Please contact the expenses team on colleagueexpenses@coop.co.uk